Notarized
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Identity before the act
For remote sessions the signer's ID is scanned and matched to a selfie before the room opens. The result is on the record; the ID image is not.
The journal writes itself. Your commission lives in one place.
Every session and visit ends with a journal entry written from the record, not from memory. Your commission details sit on your profile, where offices see them before they send you work.
One act, one entry.
From the session to the journal. Sample data throughout.
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Perform the act
Tag the fields, watch the signatures, and let the recording and transcript run. Nothing here is re-keyed later.
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The entry writes itself
When the session is sealed the journal entry is written from what happened: the act, the signers, the identity result and the time. It cannot be edited afterwards.
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The record stays with the act
The audit timeline, the transcript hash and the completeness check live on the session summary, next to the entry.
At the table too.
A traveling visit ends the same way: the entry is written when you mark the job complete, and the signed packet goes back to the office.
What the entry holds.
The things a journal is supposed to hold, captured from the session rather than typed in afterwards.
- The actDocument type, the date and time, and whether it was remote or in person.
- The signersNames, and the identity verification result for remote sessions.
- The recordA reference to the recording, the transcript hash and the sealed document.
- Never editableEntries are written once. Retention follows the notary's state.
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Credentials on one profile.
Offices see your commission before they dispatch to you.
CommissionThe certificate, the issuing authority, and the issue and expiration dates.
Your detailsYour legal name and date of birth on the profile, as they appear on the commission.
Coverage areaThe areas and radius you travel to, used to match traveling jobs.
Public profileWhat an office sees when it considers you for a job.
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Questions we get on the first call.
Can I edit a journal entry?
No. Entries are written once from the session record. If something in the record is wrong, the session summary keeps the evidence, and a correction is a new note, not an edit.
How long is the journal kept?
For the period your state requires, then in locked archival storage. Entries stay on your account for that whole period.
Does the platform keep the signer's ID?
The verification result is written to the record. The ID image is held by the verification provider under its own terms, not by Notarized.
What happens when my commission expires?
The expiration date is on your profile, where offices see it. Update it with the new certificate when you renew.
Bring your commission.
Profile, coverage area, commission details and a bank account. Then the journal takes care of itself.
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